Submission Instructions

Call for Papers

Copyright Release Form [ .doc ] [ .pdf ]

Instructions for Submission of Revised Extended Abstracts to be Included of the CAIS 2010 Web Site

The deadline for receiving your revised extended abstract is April 16, 2010. Extended abstracts received after that date will not be accepted. Please note that you are to submit only your extended abstract which should be no more than 1500 words in length (excluding figures and references). If you wish to write a full paper you are encouraged to submit it for review to The Canadian Journal of Information and Library Science (CJILS).

You are required to send one electronic copy of your paper in .doc or .rtf format to the conference email address conf2010@cais-acsi.ca.

A signed copyright form must also be submitted for each extended abstract.

In order to ensure that the extended abstracts are consistent in format, your text should conform to the following instructions:

  1. Type and type size: Please use Times New Roman, 12 point type face (exceptions are noted below).

  2. Text area: area occupied by the text of your extended abstract should be 16 cm x 25 cm (approximately 6" x 10"). This means that on a 8.5" x 11" page, margins should be 0.5" top and bottom, and 1.25" left and right.

  3. Basic format:

    1. In the upper left corner, give the name(s) of the author(s); on the line below give the name of the institution and its location. Both should be in 12 pt. bold face type.
    2. Leave 2 blank lines.
    3. Beginning at the left margin, give the title of the extended abstract in upper and lower case, 18 pt. type.
    4. Leave 2 blank lines.
    5. Following this, the abstract, should be given in 11 pt. type, single-spaced. The word Abstract: in bold should be given, followed by the text of the abstract. Please reduce the size of your abstract to 50 words (for translation). Following this, the word Résumé: should be given (11 pt. Type), followed by a hard return (we will insert the translated abstract).
    6. Leave 2 blank lines.
    7. Cg. Continue with the text, in 12 pt. type face, single-spaced throughout, with one blank line between paragraphs in the same section. Structure your text with headings in 12 pt. bold face and number the headings with Arabic numbers. Leave 2 blank lines between all sections, as well as before the end-notes and reference sections at the end of the extended abstract.

  4. Stressing of words: This can be done by using italics. Do not use bolding or underlining.

  5. Figures: Every figure or table should be numbered and given a brief descriptive caption underneath that explains its meaning. Use 11 pt. type for text in figures. Please make sure your figures are clear and sharp.

  6. Notes and references: Notes should be indicated via superscript numbers following the note, e.g., "The Canadian Journal of Information and Library Science"2 and collected at the end of the extended abstract (not at the bottom of each page).

  7. References and bibliographic data should be given parenthetically in the text, listing the name and year of publication, e.g., (Smith, 1977); add page numbers where appropriate, e.g., (Jones, 1999, 120-121)

    8. Overall style should conform to that outlined in The Chicago Manual of Style 14th edition, pp. 637-99 (Chicago: University of Chicago Press, 1993). All references to sources are to be identified in the text by surname of the author(s), year of publication, and page number(s) where applicable. Examples: (Greenland 1994, 48); (Bertrand-Robert and Rackus 1994, 173-75; McGarvy 1995a).

    The References list should be double-spaced, placed at the end of the main text, and ordered alphabetically by author and by year of publication.

    Examples:


    Bertrand-Robert, Vivica, et Sheila Rackus. 1994. Les écoles de bibliothéconomie canadiennes anglophones. Revue canadienne bibliothécaire: 171-82.

    Greenland, H.W. 1994. Current practices in serving older student populations. In Special audiences, ed. Frederick R. Reycraft. St. Edmonds, New Zealand: University of Wellington Press.

    McGarvy, Leslie. 1995a. New roles for librarians. Part I. Library Economics 2: 135-37.

    McGarvy, Leslie. 1995b. New roles for librarians. Part II. Library Economics 2: 168-71.


  8. Numbering of pages: Please number your pages on the bottom right-hand side.

  9. Address and date of submission: Please send your electronic file(s) no later than April 16, 2010 to conf2010@cais-acsi.ca. Include separately your mailing address, telephone and fax numbers, and your e-mail address, as we want this information to appear on the Web Site.